PCF BATTLELast updated: 19 September 2026. This Privacy Policy explains how Team Belgium Powerchair Hockey VZW collects, uses, stores and protects personal data in connection with the Powerchair Hockey Battle.
Powerchair Hockey Battle is organised by Team Belgium Powerchair Hockey VZW, Belgium. The organisation acts as controller for personal data processed for the organisation and administration of the tournament, unless stated otherwise. Privacy contact: [INSERT PRIVACY EMAIL ADDRESS]. Registered address: [INSERT OFFICIAL ADDRESS]. Enterprise number: [INSERT ENTERPRISE NUMBER].
This policy applies to the Powerchair Hockey Battle website, tournament registration, team applications and selection, team accounts and portals, player and staff registration, accommodation, catering, accreditation, tournament administration, competition management, payments and invoicing, communications, photography, video, livestreaming and technical operation of the platform.
Depending on how you interact with the tournament, we may process team and club details, country, contact details, team logos, delegation size, names, roles, player or staff status, jersey numbers, sporting or competition information, date of birth where required, accreditation details, room allocations, arrival and departure information, dietary and allergy requirements, accessibility or assistance requirements, account and login information, payment and invoice details, messages, photographs, video, livestream footage, IP address, device and browser information, timestamps, login attempts, security events, error logs and account activity. We only request information reasonably necessary for the relevant purpose.
We process data to receive and evaluate registrations, select teams, communicate with teams, administer accounts and delegations, organise accommodation and catering, arrange accessibility, issue accreditation, prepare schedules and results, administer payments, send essential communications, operate and secure the platform, prevent fraud and unauthorised access, comply with legal obligations and document or promote the tournament through appropriate media.
Depending on the circumstances, processing may be based on performance of a contract, legitimate interests such as tournament administration and platform security, legal obligations, or consent for specific activities. Consent may generally be withdrawn at any time; withdrawal does not affect processing that was lawful before withdrawal.
Health, disability, accessibility and some dietary information may constitute special-category data under the GDPR. We process it only when an appropriate legal basis and GDPR condition are available, restrict access to people who need it, and do not use it for unrelated marketing or profiling.
Participants may be under 18. Teams must ensure they have the authority and permissions required to submit information about delegation members. Where parental or guardian consent is legally required for a specific activity, it must be obtained.
We may receive information directly from you, from a team representative or club, through the registration system or team portal, through forms, email, tournament officials, authorised administrators or automatically through use of the platform. Representatives submitting information about others should ensure those people are appropriately informed.
Access is limited according to role and necessity. Depending on their role, authorised tournament administrators, organisers, officials, team representatives, accommodation or catering coordinators, technical administrators and other authorised personnel may access relevant information. Users should receive only the access required for their role.
Limited data may be shared where necessary with hotels, caterers, hosting and cloud providers, databases, email and payment providers, IT and security providers, tournament technology or livestream providers, professional advisers and public authorities where legally required. Only information reasonably necessary for the service should be shared. Appropriate processor agreements should be used where required.
Some providers may process data outside the European Economic Area. Where required, we will use an appropriate GDPR transfer mechanism, such as an adequacy decision, Standard Contractual Clauses or another legally recognised safeguard.
We do not intend to retain personal data indefinitely. Unsuccessful applications should be removed when no longer reasonably required; operational tournament data should be retained only for administration and reasonable follow-up; security logs should be proportionate; accommodation, dietary and accessibility information should be removed when no longer needed; financial records may be retained as required by law; and published photographs, results and legitimate historical records may be kept longer where there is an appropriate legal basis. Data may be anonymised where possible.
We take reasonable technical and organisational measures to protect data against unauthorised access, loss, alteration, disclosure, misuse and destruction. Measures may include encrypted connections, secure authentication, password hashing, role-based access controls, server-side authorisation, security logging, rate limiting, backups, updates and restricted administrative access. No internet-connected system can guarantee absolute security.
If a personal data breach occurs, Team Belgium Powerchair Hockey VZW will assess its nature and consequences. Where required, the competent supervisory authority and affected individuals will be notified in accordance with the GDPR.
Necessary cookies or storage may be used for authentication, secure sessions, essential settings, abuse prevention and core platform functionality. Non-essential analytics, advertising or tracking technologies should only be used in accordance with applicable consent requirements. Further information is provided in the Cookie Policy.
Contact details supplied for registration are primarily used for tournament-related communications. Registration is not automatically consent to unrelated marketing. Where consent is legally required, promotional messages will only be sent with the appropriate consent or legal basis, and recipients can withdraw consent or unsubscribe. Essential registration communications may still be sent.
We do not intend to make decisions producing legal or similarly significant effects solely through automated processing. Team selection may use information submitted through the platform, but selection is part of the organiser's process and is not made solely by an automated algorithm.
Depending on the circumstances, you may request access, correction, deletion, restriction, portability or object to certain processing. You may withdraw consent where processing is based on consent and lodge a complaint with a competent supervisory authority. Rights are subject to applicable conditions and exceptions. Contact [INSERT PRIVACY EMAIL ADDRESS]; identity verification may be required.
As the organiser is established in Belgium, individuals may contact the Belgian Data Protection Authority (Gegevensbeschermingsautoriteit / Autorité de protection des données), without prejudice to any right to contact another competent authority under the GDPR.
The website may link to independent third-party websites or services. Team Belgium Powerchair Hockey VZW is not responsible for their privacy practices. Review their own privacy information.
Teams and participants are responsible for providing accurate information and updating it when circumstances change. Representatives submitting information about others must be authorised to do so and should ensure it is accurate.
This Privacy Policy may be updated when the platform, processing activities or legal requirements change. The current version will be published on the Powerchair Hockey Battle website. Material changes will be communicated where appropriate.
Team Belgium Powerchair Hockey VZW · Powerchair Hockey Battle. Address: [INSERT OFFICIAL ADDRESS]. Email: [INSERT PRIVACY EMAIL ADDRESS]. Enterprise number: [INSERT ENTERPRISE NUMBER].
Users should be given access to this Privacy Policy when submitting information. Where consent is required for a specific activity, it will be requested separately and will not be inferred from general acknowledgement of this policy.